Benalla Auto Club(BAC) is having another AGM and we would like to explain to you why this is happening.
As you know the BAC adopted the model rules with a few modifications at a Special General Meeting on the 5th March 2016. The model rules are the framework set by the Victorian Government under which all incorporated associations run.
The 2015 BAC AGM was well attended on the 4th of June 2016 so there was no thought of a quorum being reached. In preparation for the 2016 AGM the Committee arranged for our Auditors to be in attendance for compliance purposes. On the AGM night on the 27th of May it was noted that a quorum was not reached and the advice given was that the AGM component of the meeting could proceed but the resolutions put to modify the constitution could not be voted on. This was how the meeting proceeded and was reported on in Pitstop.
We were queried by a member and former committee member as to why the AGM proceeded without a quorum. After investigations with Consumer Affairs Victoria (CAV) we were advised that without a quorum no part of the AGM could proceed, contrary to the advice we received on the night. We have written to the member who advised us of the error and thanked them for their interest in the club being compliant.
As a result we will now have the 2016 BAC AGM on the 14th of October in the Café at Winton Motor Raceway at 7.30pm. Please show your support of the Club and the Committee by attending the AGM.
The BAC Committee